How to Customize share sheet on iPhone

customize share sheet on iPhone

The iOS share sheet pops up anytime you tap the Share icon on your iPhone. It automatically updates based on your actions using machine learning. However, you can also customize what you see when you tap the Share button on your iPhone. Let’s learn how. The first row of the iOS Share Sheet shows you recently used contacts to allow you to share files with them quickly. This row is not editable, and it automatically changes based on your messaging and call history. The contacts you have recently contacted show up as a quick share shortcut, and there’s no way to change this behaviour. Below we have a detailed guide on how to customize the share sheet on iPhone according to your needs.

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How to Customize share sheet on iPhone

This post will demonstrate how to customize Share Sheet on iPhone only to show relevant options. While the iOS Share Sheet is accessible from several apps, we are using Safari in this post.

ADD APPS TO FAVORITES

When we share a photo from the Photos app, for example, the share sheet will pop up. The apps listed are based on your use patterns or your chosen favourites. However, it is possible to manually select which apps you will see and the order you see them in. To share a photo from the Photos app to an app that isn’t listed, do the following:

  1. Tap the Share icon.customize share sheet on iPhone
  2. Swipe over the app icons to the left.customize share sheet on iPhone
  3. Tap the More icon.customize share sheet on iPhone
  4. Select the app of your choice. Depending on the app, you may need to add contacts or other choices before you send, post, or publish.customize share sheet on iPhone

Depending on the machine learning algorithm, the app may appear in the list right away or it may take several shares for it to register as a favourite. You can also manually set it as your favourite.

REMOVE APPS FROM FAVORITES

AirDrop, Messages, and Mail appear by default as Favorites in a Share Sheet. While you cannot remove AirDrop from the list, you can remove or rearrange the rest two apps, and replace them with the apps you want.

Step 1: Launch Safari (or Photos) app on your iPhone and open a website.

customize share sheet on iPhone

Step 2: Tap on the Share button at the bottom of the screen.

Step 3: Swipe right to left on the Apps row till you reach the end.

customize share sheet on iPhone

Step 4: Tap on the More option.

Step 5: Tap on the Edit button at the top-right.

customize share sheet on iPhone

Step 6: Tap on the minus (-) button next to the apps in the Favorite section.

Step 7: Tap on Remove to remove the app from the Favorites section.

customize share sheet on iPhone

Step 8: If you want to change the apps’ order, tap and hold on to the three-line handlebar and drag to rearrange the apps as you like.

Step 9: Tap on the Done button at the top right to save the changes.

ENABLE OR DISABLE THE APPS FROM THE SHARE SHEET

The Share Sheet also shows you a selection of other apps that rearrange themselves based on your usage pattern. You can disable these apps, so they don’t show in the share sheet.

Step 1: Launch the Safari app on your iPhone and open a website.

Step 2: Tap on the Share button at the bottom of the screen.

Step 3: Swipe right to left on the Apps row till you reach the end.

Step 4: Tap on the More option.

Step 5: Tap on the Edit button at the top right.

Step 6: Disable the toggle next to the apps you don’t want to show up in the Share Sheet. Tap on Done on the top right to save changes.

Step 7: If you want to add those apps back to the Share Sheet list, follow the same steps and enable the toggle next to their name and tap on Done on the top-right to save changes.

EDIT SHARE SHEET ACTIONS

When the share sheet pops up, below the row of apps, there is a list of actions. These are also automatically generated based on your phone use. These can be reordered or marked as favourites, and new actions can be added via the Shortcuts app. Begin by finding a photo in the Photos app to share and do the following:

  1. Tap the Share icon.                                               
  2. Scroll to the bottom of the screen and tap Edit Actions.
  3. Add Actions to your Favorites by tapping the green plus icon. You can remove them by tapping the red minus icon.   
  4. You can reorder the Actions in your Favorites by dragging the action by the three horizontal lines as needed.
  5. Tap Done to save your changes.                           

Customizing your iOS share sheet can make sharing a breeze. It only takes a few steps to set up your favourite apps and sort the action list based on your personal needs. A personalized share menu can help you save time in the long run.

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